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How do I obtain the financial statement reports in CashManager Plus? |
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These are standard accounting reports (accessed under Reporting>Financial Statements) to show the profitability and financial position of the business - for a selected period, the financial year to date, and compared to last year.
Profit and Loss
This report is also called a Statement of Financial Performance. It shows income and expenses under their respective headings and a net result.
P & L Appropriation
This report is also called Statement of Movements in Equity. It shows the opening balance of Retained Earnings, the profit (or loss) for the period, and other items affecting the retained earnings such as dividends declared.
Balance Sheet
This report is also called Statement of Financial Position. In this report, the figure for capital/retained earnings should equal the figure at the bottom of the report for 'net assets'. The net assets is made up of 'current assets' less 'current liabilities', as well as the addition of any 'non-current assets' less any 'non-current liabilities'. Examples of non-current assets include Stock, Office Equipment, Motor Vehicles, and Buildings. Examples of non-current liabilities include Mortgages, and Loans.
Within this report the 'accounts receivable i.e. the account for customer ledger balance is viewed as a 'current asset', while 'accounts payable' i.e. the account for supplier ledger balance is viewed as a 'current liability'.
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How does the general ledger feature option work in CashManager Plus? |
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When you activate the General Ledger feature you will need to specify opening balances and control accounts. If your company was operating in the previous financial year, you will need to enter last year’s closing balances. You can do this via Setup>Edit Opening Balances. The figures come from the closing balances found on the balance sheet. Figures entered as opening balances must be entered into the 'Last Year' closing column. If they are entered against balance sheet accounts they will also appear in the opening balance column.
Check Setup>Reporting Categories to ensure that categories are in place for correct printing on the Financial Statements - i.e. Capital, Current Assets, Non-current Assets, Current Liabilities, Non-current Liabilities, P&L Appropriation - that they do not have the Income/Expense item ticked, and that they are linked to the same descriptions under Financial Statement Group.
If you have activated the general ledger without invoicing you only have to be concerned with two accounts. They are 'Account to be used for Retained Earnings' and 'GST account'. If the invoicing module is activated, which is recommended with PLUS, you will also find an 'Account for Customer Ledger Balance', and an 'Account for Supplier Ledger Balance'.
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Can I assign a follow-up for a particular contact in CashManager? |
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Yes you can. You will have to first enable the 'Contact Management' feature in CashManager which can be activated from Setup>Options>Features and select 'Activate Contact Management feature', Also select 'Show due tasks' if you want to.
Once the Contact Manager feature is enabled click on the 'Contacts' button, select a particular contact and click the 'Notes' button. This will give you an option to insert a reminder in the form of a note which will be shown under due tasks on the due date.
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How do I activate the 'Invoice Logs' feature? |
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Click on Setup>Options>Customers
Select 'Activate customer invoice logs' and click OK.
This will add an option under 'Transactions' > 'Customer invoice logs'.
Also note that you cannot switch to full invoicing in the middle of the financial year. You need to start the company over again in the beginning of the financial year.
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What are sub-accounts and how do I activate them? |
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Sub-accounts are accounts which have been categorised under a main account e.g. A sales account can have sub-accounts like sales from produce or sales from grocery etc…
In order to activate the Sub-accounts feature, Click on 'Setup' and go to 'Options' and under 'Features' tab click on 'Activate Sub-accounts in monthly reporting'. Use the Hyphen, Space, Slash or the decimal to separate.
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